Types of Staplers and Staple Removers

Will Barinas
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Manual desktop stapler

Although known as a stapler, these desktop devices are also staple removers, your best friends when it comes to removing staples stuck in objects. Manual staplers are designed to staple thin, lightweight materials, such as copy paper, index cards, and plastic. They are more affordable than the specialty staplers and are more energy efficient than electric staplers.

Step 1: Open the manual stapler and position the paper along the side of the stapler.

Step 2: Press down on the base of the stapler, tightly covering the staples. You may need to use moderate pressure to ensure an effective stapling.

Step 3: After stapling, press down some more to push the stapler and staples up.

Step 4: Remove the stapler by pulling on the handle and remove the stapled paper. The hole that is left behind from the staple can be easily removed by hand or in a stapler removing kit.

Electric staplers

An electric stapler operates by driving numerous staples into a document using a hammering process powered by a small electric motor. Because this type of stapler offers users maximum power, it’s the preferred choice for when you are stapling a thick group of papers together. You can also use an electric stapler to make a variety of other fastening jobs, such as upholstery or flooring.

An electric stapler is a good choice for lengthy jobs because you don’t have to continually refill its a magazine with staples. Models usually come with at least one magazine, but some units can accommodate up to five magazines. This not only means that you can work longer, but it also makes the stapler easier to load, which is especially helpful for those who don’t like the process of stapling.

Electric staplers must be plugged in to an electrical socket, which means compatibility can be an issue in some instances. Another drawback of this type of stapler is the noise level it creates, which can be a problem for quiet workspaces.

Grouped staplers

A stapler that staple all the sheets together, typically called a grouped stapler, runs the entire length of the stapler perpendicular to two vertically oriented rows of sharp-pointed staples. When you load sheets into this type of stapler, you remove the top cap and pull out the bottom plate all the way. Then you stack the sheets in between the two rows of staples, making sure to leave some space between each sheet. Then you replace the bottom plate and the top cap. You can lock the stapler with a switch. Holding the stapler upright with the switch pressed down, you slide a lever that pushes the back of the stapler and automatically removes the cap, fixes it to the next sheet, and then pulls the bottom out slightly to create a new row. This process is repeated until all sheets have been stapled. When you’re finished, you just slip out the bottom plate, remove the top cap, and start over.

Heavy-duty staplers

Heavy-duty staplers are designed to handle very tough jobs such as stapling through cardboard. Staples for these staplers are usually 3/8 to 1/2” long. You should also consider purchasing staples made of hardened steel for heavy-duty staplers. If the stapling jobs you need to do are very heavy, check that the stapler you choose is compatible with the type of staples you plan to use.

Saddle stapler

A saddle stapler looks like a staple remover seen from above. Since it uses fewer staples than a standard stapler, it is typically used in heavy duty situations such as stapling fabric.

Manual staple guns

Vs. Electric staplers

Whether you’re a home office worker or work in an office with multi-station staplers, you’re going to have a staple gun for your stapling needs. You can easily choose the best kind for your needs by asking yourself a few questions:

What kind of staples do you need?

Manual staplers are generally best for light-duty home office needs – and light-duty office needs. At this level, a manual stapler will work just fine to bind stacks of documents and papers.

But if you’re stapling lots of thick papers or materials, you may need something stronger. With this type of specialty use, an electric stapler might come in handy. If you’re doing a lot of construction or other hammering activities, a manual gun might jam or even break, while an electric stapler can handle heavy duty use.

Do you just need a staple for one or two documents or for dozens?

Staplers are generally easier to use than staple guns if you’re only stapling one or two sheets of paper.

Staple-less stapler

The staple-less stapler allows you to easily staple large stacks of paper without wasting any time. To use the staple-less stapler, you place the papers between the stapler and the backplate. The mechanism pushes the papers through the stapler and seals the papers together. The front of the staple-less stapler is normally not sharp and is made of a material similar to the type used in the backplate, so that it smoothly—and safely—rides on top of the papers.

Staplers can be heavy duty or lightweight. Heavy duty staplers are used in the office and binders; lightweight staplers are used for less heavy volumes and for binding documents.

Pneumatic staple guns

Pneumatic staple guns use pressurized air to shoot staples. This blows the staples from the magazine up to the point of impact. The impact part is the best part, because you can use this to create a lot of impact force onto the staples, which can lead to increased stapling speed and reduced muscle fatigue.

They also have two advantages that you can’t find in manual models – greater visibility and greater stapling height. The first advantage is increased visibility because the pneumatic staple gun works off a line of sight approach. You simply look down that line of sight to have a clear shot at your target. This makes it much easier to work with items that you can’t exactly see behind.

Pneumatic staple guns also are much better at hitting targets from above because they are capable of firing a staple much higher than manual staple guns. Higher staples allow you to work faster because, when used properly, they decrease the number of staples required to secure a surface. Pneumatic staple guns are able to reduce the number of staples in the workflow process because the staples are generally stronger than the manual ones.

Types of Staple Removers

Used for college students and business professionals, are smaller and are often handheld. This type can be used for removing staples that are confined to one or two closed books. They’re also used for pages that are loose within a binder. The handheld size is a bit easier to handle, and it’s better for small tasks.

Blade type

Staplers utilize an anvil style stapler that uses a blade to pierce the paper and then use the blade as an anvil to drive the staple into the paper. The best kinds feature a way to secure the paper in place so that it’s easier to pierce it with the blade.

Plunger staplers also use a blade and an anvil, but the action of the plunger serves an additional purpose. Once the staple has been driven into the surface, the plunger is pushed down to release the staple from the anvil creating a safer environment for handling papers.

Any type of hand-held stapler is not likely to be as robust as a desktop stapler. They may not be able to drive staples as deep into the surface as you would like. They may not be able to drive the staples as fast. Because of this, you may have to make multiple passes and you’ll likely have to use a sharper than standard staple.

Manual staplers are certainly great for small jobs. If you need to staple a few paper sheets together or staple a few sheets of paper to file folders you’ll want to decide if they're right for you.

Wand type

Wands are usually cordless and can be used with regular staples or quick-set staples.