Do you need to fix a stapler? Everything you need to know

Will Barinas
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How do you fix a stapler?

Staplers are used for making quick and manageable documents. Everyone has had that one day where you get a report due which is a colossal set of fifty pages stapled together. Staplers are not just used for making reports. You can use a stapler in your home for quick and easy artwork and even some kids’ school projects. Let’s take a look at different staplers and how to fix them.

Paper Jams:

There are several causes of paper jams that are committed mostly by novice users. Too much paper, sheets of paper not properly aligned, sheets of paper too thick or too thin, wrinkled paper – all of these are reasons why you may have a paper jam. What you must do is, remove your pages from the stapler and remove the jammed paper gently without tearing. Avoid shaking the stapler too violently to remove the jammed paper, this can break the mechanism. A piece of clean tissue can help smooth out the paper easier. Repeat this process until you remove all the jammed pages.

Staples Are Missing:

Know your stapler

If you’re going to be able to repair your stapler, it’s important to know how it works. There are essentially 2 kinds of staplers, manual staplers and electric staplers. Each type requires different maintenance, so it’s important to know exactly what you’re working with.

A manual stapler is operated by hand. It uses springs to push staples through wood, paper, and light cardboard. It’s a precisely designed piece of equipment, so there isn’t much you can do to fix it when there’s a problem. If you’re lucky, you’ll just need a new set of springs.

An electric stapler is powered by electricity. It runs off a battery or is plugged into an outlet. You plug the stapler directly into a wall socket. It’s made up of a metal shell with a bottom that slides back to reveal a clear, triangular-shaped slot for the staples. This instrument is also very precisely designed, but it’s capable of more adjustments and repairs.

Assemble all the necessary equipment for removing a jammed stapler

Before you try and take apart the stapler, you going to have to gather up some tools. In addition to a pair of wire cutters, you’re going to need the following items: two paper clips, a small screwdriver, chalk, an eraser, pliers, a pair of pliers, a pair of pliers, and a roll of masking tape.

Unjamming stapler

One of the most common stapler issues is jamming. When staples get stuck in the stapler, it may cause a jam or misfeed them. The solution is to clear out the staple jam.

Unjamming a binder stapler is a fairly easy process, and with a little patience, you'll be taking staples out of a binder in no time at all. Here's a helpful guide to get you started.

Step 1: Open the load magazine

The load magazine of a stapler contains the staples that will be used to fasten your pages together. It can almost always be found at the bottom of the stapler. Press the release button to fully open the magazine.

Step 2: Remove pin

The main pin is what holds the staple in place. If this is stuck, try soaking it in a bit of oil. If it’s still not moving, you could file the end, or even use a small wire cutter to snip it off.

Filing will give you a clean, blunt end that you can then bend outwards. The trick is to hold the staple while you do this so that it also curves outwards. If you want to do this yourself, a pair of pliers will come in handy.

Step 3: Close the load magazine

The staple cartridge slides into the magazine compartment and appears to lock into place. To be sure it is secure, gently press on the top of the cartridge. If it slides out easily, the cartridge is not seated with the front lip of the stall up against the feed bar. This will keep the magazine from sliding back and forth as you staple.

Test stapling

If a stapler is stuttering or missing staples, first test it by stapling a piece of paper or thin cardboard. If it still stutters or staples incorrectly, there may be a problem with the ram and it may need to be replaced. If the stapler staples correctly when it’s held vertically, but not when you hold it horizontally, then your stapler is jamming due to misalignment of the gate feed mechanism. Often, the alignment will correct itself when you remove and open the stapler, and then close it.

If your stapler has a misaligned latch plate or feed mechanism, it may staple, but it will not feed the staples in correctly. In this case, you’ll need to reset the latch plate. With the stapler open, slide the latch plate up until it’s flush with the feed mechanism. Turn the latch plate to the left or right (depending on if it’s out of alignment from the left or right) to re-center the holes.

Tips to follow when fixing a stapling machine

  • Are staples the right size?
  • Do you have the right amount of staples?
  • Is the cover that keeps staples in place not damaged enough to allow the staples to fly out?
  • Is the machine far from any object that can catch the staples if they are to be expelled from the stapler?
  • Is there enough ink or toner in the machine?
  • Are the teeth between the pliers at the bottom of the machine intact or do the staples fall from there?
  • Is the metal plate holding the staples placed properly?
  • Are the wires connected to the electric circuit to allow the machine to staple the papers?
  • Is the electric circuit correctly installed?
  • Is there anything in the machine that can be damaged when the electricity passes through?
  • Is the instrument clean inside and out? Is it dust free?
  • Does it have any technical trouble?
  • Is the stapling machine packed nicely or is there anything causing it to damage the material or the material to damage it?
  • Is there something in the machine that is stuck which causes it to get stuck?
  • Is the machine placed properly or is it in contact with other objects which can deteriorate the quality of its performance?

Things to avoid when using your stapler

Over time, your stapler will become filled with staples and misfires. Though it’s tempting to empty out the staples and start over, you should avoid doing this as much as possible. It’s not always easy to tell when all the staples are fired unless your stapler has a plastic window.

One tip to see if more staples are left inside is to look at how many staples it holds. If the stapler only holds a few and you are still having trouble with your stapler, then it’s time to learn how to fix a stapler.

Slide the back cover off and remove all the staples if your stapler has a plastic window. Even if it doesn’t, remove a few staples. You may need to slightly adjust the stapler or the staples. Staplers are like anything you own, they usually need maintenance.

How do you use a stapler? If you do not know how to use a stapler properly, that is why you are having trouble.

Place the stapler on a flat surface. Hold open stapler and place the staple legs into the rack. Push the stapler down on one side of the staple. If needed, lift the stapler up so you can push it down on the other side.


Once the staples are all in place, use the other half of the magazine to push the staples up higher and use the magazine to smooth the magazine over the staples. If you don’t have any other magazines around, you can make small clumps with a couple pieces of paper, staple them together and smooth them over the staples. In a pinch, you can use two strips of tape, but the magazines work better.